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Bill book format

Download a free serial-numbered bill book format for India in Excel, Word and PDF. Suitable for retail shops, kirana stores, traders and service providers — with optional GST fields.

Updated June 2026

What is a bill book?

A bill book is a numbered pad of duplicate or triplicate bill slips used by retail shops, traders, kirana stores, medical stores and service businesses to record every sale. One copy is handed to the customer; the business retains the carbon copy for accounting and GST records. The term "bill book" is common in Indian trade — under GST law the document is formally called a Tax Invoice (for registered dealers) or Bill of Supply (for exempted goods or unregistered dealers).

When to use a bill book vs. a tax invoice

  • GST-registered seller: must issue a Tax Invoice with GSTIN, HSN, and CGST/SGST or IGST amounts. The bill book template below covers this.
  • Unregistered seller (below ₹40 L threshold): can issue a simple bill without GST fields. Remove the GST columns from the Excel template.
  • Exempted goods: issue a Bill of Supply (no tax charged, but all other details required).

Bill book format preview

Bill NoDateCustomerProductQtyRate (₹)GST%Total (₹)
BB-2026-004201-Jun-26Rajesh KumarParle-G 1 kg10 Pkt50.000%500.00
Sunflower Oil 1 L5 Ltr160.005%840.00
Grand Total₹ 1,941.80

Tips for managing your bill book

  • Use a serial number that resets each financial year (April 1) — e.g. BB-2026-0001.
  • Never skip or cancel a number without keeping a void record.
  • Keep the duplicate copies bound in a file for at least 6 years (GST audit period).
  • For high-volume shops, switch to a digital billing app to avoid errors.

Frequently asked questions

What is a bill book and who uses it?
A bill book is a pre-printed pad of serially numbered duplicate or triplicate bill slips used by retail shops, traders, kirana stores, medical shops and service providers to record cash or credit sales. One copy goes to the customer; the business keeps the other for its records.
Is a bill book the same as a tax invoice under GST?
Not exactly. A registered GST taxpayer must issue a "Tax Invoice" (or Bill of Supply for exempted goods). The term "bill book" is informal — as long as the document contains all mandatory GST fields (GSTIN, HSN, CGST/SGST amounts etc.) it qualifies as a tax invoice.
Can an unregistered business use a bill book?
Yes. An unregistered business (below the GST threshold of ₹40 lakh / ₹20 lakh for services) can issue a simple bill without showing GST. This template has a no-GST variant suitable for unregistered traders.
What serial number format should I use for a bill book?
Use a consistent serial that resets at the start of each financial year — for example BB-2026-0001. BillRaja uses the format BR-YYYY-NNNNN and generates the number automatically so there are no gaps or duplicates.
Can I download this bill book format for free?
Yes. The Excel, Word and PDF versions are free to download. BillRaja can replace your paper bill book with a digital billing app that keeps every bill on record and auto-calculates GST.

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Run it all in one app

Replace your paper bill book with BillRaja.

Auto-numbered bills, GST calculations, customer history and stock tracking — all in one free app. No more manual bill books.

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